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GROUP 1 · CHAPTER 1

Initial Planning & Budgeting

🎤 Huynh Thien Ba
FutureTech 2026 AI for Everyday Business
Let's plan an event!
…and keep it on budget!
Huynh Thien BaNguyen Thi Nhu HangTran Hoang GiangLe Thi Thanh Cam
THE STARTING POINT

What is initial event planning?

🎤 Huynh Thien Ba
Why? How much? Who? Where? When?
Decide first.
Book later!
 Objectives 1 ₫ Budget 2 Vision 3 Plan 4 Control 5 GO
FutureTech: set the learning goal and budget before choosing a venue.
STEP 01 · DEFINE

Event objectives

🎤 Huynh Thien Ba
TANGIBLE · can we count it? 150attendees 80%satisfaction 50recruitment leads ≤120MVND total cost Both! INTANGIBLE · what do they feel? Brand awareness Modern image Engagement Trust in AI skills FutureTech figures are illustrative teaching assumptions.
STEP 02 · SET THE LIMITS

Budget & event scope

🎤 Nguyen Thi Nhu Hang
Keep the LED screen Digitalcertificates 120M VNDillustrative total
STEP 03 · DESIGN

The five E's of event design

🎤 Nguyen Thi Nhu Hang
E1 Elements
speakers, screens, food
 E2 Essentials
clear sound & reliable Wi‑Fi
 E3 Environment
a modern university hall
 E4 Energy
fast, active, collaborative
 E5 Emotion
curious & confident
THE CONTINUOUS EXAMPLE

One day at FutureTech

🎤 Tran Hoang Giang
150 guests
STEP 04 · VISUALIZE AND CONTROL

Planning & budget control

🎤 Tran Hoang Giang
1 Visualize walk the guest journey 2 QUOTE ₫ 25M Estimate get written supplier quotes 3 REVISION v3 dated Update date every budget revision 4 10M Protect keep a contingency fund ⚠ FUTURETECH RISK 150 guests arrive at once CHECK-IN 1 CHECK-IN 2 2 check-in desks + 4 student guides
KEY LANGUAGE

Twelve useful terms

🎤 Le Thi Thanh Cam
CLASS DISCUSSION

What would you decide?

🎤 Le Thi Thanh Cam
? ? ? FT 2026
SUMMARY

The D.R.I.V.E. model

🎤 Le Thi Thanh Cam
Thank you! Questions? Clear objectives + a realistic budget = a strong plan FT 2026